The technology of banking has significantly automated bookkeeping. However those who deal with financial records should be aware that the automation process doesn’t always perform as expected. Bank feeds disconnect, historical transactions may be unavailable and customers still send statements as PDFs. It is then necessary to convert a PDF file designed to be read by a reader into something accounting software actually uses.
A converter for bank statements will reduce the amount of repetitive work involved in that process. Instead of entering manually dates and descriptions, withdraws, and deposits row-by-row, Docubrew converts statements into structured spreadsheet-ready information.
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When a pdf becomes the missing part
Imagine a bookkeeper preparing the year-end reconciliation for an incoming customer. The accounting platform shows the most recent transactions, however some of the older years have been left out. The client had downloaded original PDF statements.
Traditionally, rebuilding those months could involve long hours of copying numbers into a spreadsheet. The PDF bank statement to Excel workflow is a practical alternative. Docubrew extracts transaction data from scanned paper statements or digital PDFs.
For professionals who often need to move a bank statement to Excel, reducing manual transcription eliminates the chance of typing mistakes.
Be sure to keep the pages that Actually Are Important
Bank statements do not consist exclusively of transactions. A 12-page statement could contain an overview of the account as well as disclosures and other notices, as well as a number of pages detailing the actual banking transactions.
Docubrew lets users preview the document, and select the relevant pages before conversion. It is much easier to convert statements from bank accounts to Excel because the contents that are not related to the bank account of the document are not included in your data set.
After processing, the file is able to be opened in Excel or re-formatted to work with accounting software platforms like QuickBooks, Xero, and FreshBooks.
CSV Offers a Flexible Accounting Workflow
CSV remains popular since spreadsheets as well as databases and accounting software support CSV because they are compatible with spreadsheets, databases and accounting software. If you need a bank statement to CSV, Docubrew produces structured output based on the transaction table contained in the statement.
The same workflow helps firms convert bank statements into CSV, whether they are recovering historical records, managing the cleanup of new clients, looking into missing transactions, or creating information for reconciliation.
Accounting firms that need to work with many clients or statements can use batch processing to their advantage.
Financial Documents Need Considerate Privacy Controls
When processing financial records, convenience is not the only consideration. Accountants and bookkeepers might be concerned about the location in which they manage financial records.
Docubrew offers two choices. Windows desktop software runs files on the personal computer of the user. These statements cannot be uploaded to be converted. Cloud encryption is available to users who prefer working in browsers. Files uploaded are deleted automatically within 24 hours.
The platform can range from Excel software to bank statements which rely solely on remote processing.
Turning Document Archives Back Into Working Data
The PDF statement is a great record, but it’s inconvenient when you have to sort, reconcile or filter transactions from other sources. Scanned documents create a further complication since the information about transactions can only be present as an image.
Docubrew is a combination of statement parsing and OCR support for scanned documents accounting professionals, bookkeepers and companies a practical way to convert financial documents that are archived to a usable set of transactional data.
This simple remedy can help speed up a tedious workflow by retaining the bank statement that was originally issued while making its transaction table available to data you can use.